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Fair Pay & Profit Sharing
Take an in-depth tour of this FlockWorker module
Fair Pay & Profit Sharing
Fair pay, on time — with profit sharing your members actually understand. A full-stack payroll engine with multi-state and local tax (including PSD codes and reciprocal agreements), tips and commissions, off-cycle and supplemental runs with a gross-up solver, 401(k)/403(b)/457(b) retirement plans, profit sharing, patronage dividends, auto-posting to the General Ledger, and two-person approval gates. The Payroll Complete add-on layers on automated ACH and direct W-2 e-file to SSA BSO.
A 20-member tech cooperative operating in three states: Runs bi-weekly payroll with hours-based profit sharing across multi-state withholding, processes an off-cycle bonus with the gross-up solver, posts every run to the General Ledger automatically, and gives every member a clear pay stub that shows exactly how their share was calculated.
In-depth product tour for the Payroll module.
Payroll is where governance decisions, hours worked, and member compensation finally meet — and where mistakes hurt the most. FlockWorker's Payroll module is built so a 12-person worker co-op without a dedicated payroll administrator can run pay day with the same confidence as a 200-member ESOP operating in five states — no spreadsheets, no re-keying timesheets, and no third-party processor charging per check. The tax engine handles federal, state, and local withholding simultaneously, with PSD codes for Pennsylvania localities, reciprocal-agreement handling for cross-border workers, and Additional Medicare Tax once an employee crosses $200K YTD.
Payroll sits between HR and Accounting and reflects governance decisions back into compensation. Approved timesheets and benefits elections flow in from HR, member-voted compensation bands and patronage dividends arrive from Governance, and every run auto-posts to the General Ledger with "show the math" drill-downs back to the pay item that produced each journal line. A two-person approval gate locks down sensitive actions, and the Payroll Complete add-on layers on automated ACH and direct W-2 e-file to SSA BSO so year-end stops being a fire drill.
Define weekly, bi-weekly, semi-monthly, or monthly pay periods, pull approved timesheets straight from HR, and run calculations with full visibility into hours, gross wages, deductions, and net pay before you commit.
Withhold federal, state, and local income tax simultaneously — with PSD codes for Pennsylvania localities, reciprocal-agreement handling for cross-border workers, and per-member work-state and resident-state configuration. State payday-on-discharge rules are built into the final-paycheck workflow.
Manage federal, state, Social Security, Medicare, and Additional Medicare Tax (0.9% surtax above $200K YTD) with effective date ranges, audit trails, and per-member overrides for additional withholding requests on a W-4.
A reusable earnings-code library covers regular, overtime, tipped, commission, bonus, retro, and reimbursable pay. Tip credit registries and tip pool allocation handle multi-state minimum-wage variations correctly, and Form 8027 e-file is supported for food and beverage establishments.
Configure 401(k), 403(b), and 457(b) plans — traditional and Roth — with employer-match formulas, contribution-limit enforcement, and reconciliation reporting. Form 5500 inputs export ready for filing.
Run bonuses, corrections, severance, and one-off payouts outside the regular schedule, with the supplemental withholding rate or aggregate method selectable per run. The gross-up solver back-calculates gross wages from a target net for after-tax bonus pledges.
Configure profit-share models — equal shares, hours-based, or equity-weighted — and process patronage dividends with a Subchapter T qualified/non-qualified split that flows to the appropriate W-2 boxes and General Ledger accounts.
Sensitive payroll actions (rate changes, off-cycle disbursements, bank-routing edits) require a second approver, with a filterable audit trail of every change. Worker self-service includes a YTD pay summary alongside branded pay stubs.
Every payroll run posts wage, tax, deduction, and employer-contribution journal entries to Accounting automatically, with “show the math” drill-downs from any GL line back to the pay item that produced it.
Members add a bank account via Stripe's SetupIntent / PaymentMethod flow, and FlockWorker triggers two micro-deposits to confirm ownership before any disbursement runs. Accounts only become eligible for direct deposit after the member confirms the deposit amounts.
Generate NACHA-compliant ACH files (PPD/CCD entries with proper batch and file control records) for upload to your bank's cash management portal. A payroll disaster-recovery export packages pay items, tax history, bank routing, and tax-doc state into a portable archive.
Generate W-2s and W-2c corrections from the same data that produced every pay stub, run year-end readiness diagnostics, and — with the Payroll Complete add-on — e-file W-2s directly to SSA BSO and 1099-NEC/MISC through Tax1099.
Automated payments and tax filing
ACH processing fee: 0.8% per payment (max $5)
Payroll is built to share data across the rest of FlockWorker. Explore the modules it connects to:
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